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📝 Registration – Important Details

Please review the following key points
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Abstract Review Mandatory Fee (for Speakers and Poster presenters): 

1. Abstract Review Fee: This fee is mandatory for all speakers and poster presenters. It must be paid immediately after submitting your abstract.
2. Review Process: Your abstract will be reviewed by the Emirates Pathology Organizing Committee and Editorial Board Members, but this will only happen once the review fee has been paid.
3. Acceptance & Next Steps: If your abstract is successfully reviewed and accepted, (and any requested edits are made), you'll receive an Abstract Acceptance Letter. Afterward, you can proceed with the registration process for the event.
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Visa Invitation Letter Processing Fee (Mandatory for International Participants)

All participants traveling from outside the UAE are required to pay a Visa Invitation Letter Processing Fee. This fee covers the preparation and issuance of an official Visa Invitation Letter, which includes:

• Your full name as per passport
• Passport number and nationality
• Conference details and confirmation of participation
• Signature and seal from the organizing committee

This document is essential for your visa application and helps demonstrate the purpose of your travel to UAE immigration authorities.

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DTCM Permit Mandatory Fee:

1. DTCM Permit Fee: This is a mandatory fee for international participants attending the conference. The fee covers the cost of processing the DTCM permit, which helps smooth out the immigration application process when entering the UAE.

2. Purpose: The DTCM permit ensures that you can enter the UAE without any immigration issues, facilitating your attendance at the conference.

3. DTCM Application: The event organizers will handle the application process for you, meaning you don't have to worry about applying for the permit yourself.

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---Abstract Publication with DOI – Mandatory Fee

An official Publication Confirmation Letter
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Delegate Package Includes: Each registered delegate will receive the following benefits as part of their participation:

✅ Participation Slot – Present your research or attend as a delegate.

✅ Certificate of Participation – Officially recognizing your involvement.

✅ Access to 80+ Sessions – Attend keynote talks, oral/poster sessions, and panel discussions across all tracks.

✅ Networking Opportunities – Engage with speakers, researchers, industry experts, and fellow delegates.

✅ 1 Coffee Break & Lunch – Enjoy refreshments and a lunch meal on the main conference day.

✅ Conference Proceeding Kit – Includes essential materials, notepad, pen, and other conference resources.

✅ Conference Program – Full schedule of sessions, speakers, and venue details.

✅ Professional Photography & Videography – Coverage of sessions and participant moments.

✅ Complimentary Wi-Fi Access – Stay connected throughout the event.

✅ Personalized Delegate Banner – Your banner displayed at the venue and online.

✅ Profile Featured on Website – Showcase your name, affiliation, and role on the official conference website.

🏆 Nomination for Best Delegate Award – All registered participants will be automatically considered.

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Speaker Package Includes: Each registered speaker will receive the following exclusive benefits:

✅ Oral Presentation Slot – Present your research live during a scheduled session.

✅ Certificate of Presentation – Official recognition of your contribution as a speaker.

✅ Access to 80+ Sessions – Attend all scientific and professional sessions across the event.

✅ Networking Opportunities – Connect with fellow speakers, researchers, and industry professionals.

✅ 1 Coffee Break & Lunch – Enjoy refreshments and lunch on the main conference day.

✅ Conference Proceeding Kit – Includes a notepad, pen, badge, and other essentials.

✅ Conference Program – Full agenda with session timings, speaker details, and venue information.

✅ Professional Photography & Videography – High-quality media coverage of your talk and event participation.

✅ Complimentary Wi-Fi Access – Stay connected throughout the event.

✅ Personalized Speaker Banner – Displayed both at the venue and online.

✅ Profile Featured on Conference Website – Showcasing your name, designation, institution, and talk title.

🏆 Nomination for Best Speaker Award – All speakers are automatically considered for this recognition.

🎤 Chairperson Opportunity – Eligible to chair or co-chair a session (upon availability and approval).

📚 25% Discount on Publication – Apply this discount to publish your research work, manuscript, or articles in affiliated journals.

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Poster Presenter Package Includes: Each registered poster presenter will receive the following benefits:

✅ Poster Presentation Slot – Display your research during the dedicated poster sessions.

✅ Certificate of Presentation – Official acknowledgment of your contribution.

✅ Access to 80+ Sessions – Full access to all scientific and professional sessions.

✅ Networking Opportunities – Connect with fellow researchers and experts.

✅ 1 Coffee Break & Lunch – Enjoy refreshments and lunch on the conference day.

✅ Conference Proceeding Kit – Includes essential materials for the event.

✅ Conference Program – Detailed schedule of sessions and events.

✅ Professional Photography & Videography – Coverage of your presentation and the conference.

✅ Complimentary Wi-Fi Access – Stay connected throughout the event.

✅ Personalized Poster Banner – Your banner displayed at the venue and online.

✅ Profile Featured on Website – Showcasing your name, affiliation, and poster title.

🏆 Nominated for Best Poster Award – Automatic consideration for this prize.

📚 25% Discount on Publication – Apply to publish your research work, manuscripts, or articles in affiliated journals.

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🎓 25 CME Credits Information

• Participants wishing to earn CME credits must pay both the Delegate/Speaker/Poster Fee and the 25 CME Credits Fee to attend the conference and qualify for CME certification.
• Those registered under the CME Package will receive a 25 CME Credits Certificate, officially recognizing their Continuing Medical Education participation.

Note:
The CME credits certificate is issued only upon completion of the required conference sessions.

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🎓 25 CPD Credits Information

• Participants wishing to earn CPD credits must pay both the Delegate/Speaker/Poster Fee and the 25 CPD Credits Fee to attend the conference and qualify for CPD certification.
• Those registered under the CPD Package will receive a 25 CPD Credits Certificate, officially recognizing their Continuing Professional Development participation.

Note:
The CPD credits certificate is issued only upon completion of the required conference sessions.

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🏨 Package A Includes

(Check-In: April 8th, 2026 | Check-Out: April 10th, 2026)

• 2 Nights’ Accommodation with all the comforts and amenities listed below
• Presentation or Participation Slot – Present your work or attend as a delegate
• Conference Participation Certificate
• 10 CME Credits Certificate – Official Continuing Medical Education credits
• Access to all 80+ Sessions – Full access to keynote, oral, poster, and panel sessions
• Networking Opportunities – Engage with peers, speakers, and experts
• 1 Coffee Break & Lunch on conference days
• Conference Proceeding Kit – Includes materials and resources for the event
• Conference Program – Detailed schedule of sessions and activities
• Professional Photography & Videography – Coverage of your participation
• Complimentary Wi-Fi Access throughout the venue
• Personalized Banner & Profile on Website (Speaker/Poster/Delegate as applicable)
• Nominated for Best Speaker/Poster/Delegate Award
• Chairperson Opportunity – Eligible to chair any conference session
• 25% Discount on Publication – Applicable to research work, manuscripts, and articles

Accommodation Amenities:

Swimming Pool, Laundry Service, Air Conditioning, Free LAN Internet, 24-hour Room Service, Free Public Parking, Free Parking
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🏨 Package B Includes

(Check-In: April 8th, 2026 | Check-Out: April 11th, 2026)

• 3 Nights’ Accommodation with premium amenities
• Presentation or Participation Slot – Present your research or attend as a delegate
• Conference Participation Certificate
• 15 CME Credits Certificate – Official Continuing Medical Education credits
• Access to all 80+ Sessions – Full access to all conference sessions
• Networking Opportunities – Connect with speakers, delegates, and professionals
• 1 Coffee Break & Lunch on conference days
• Conference Proceeding Kit – Event materials and resources
• Conference Programs – Complete agenda and session details
• Professional Photography & Videography – Coverage of your participation
• Complimentary Wi-Fi Access throughout the venue
• Personalized Banner & Profile on Website (Speaker/Poster/Delegate as applicable)
• Nominated for Best Speaker/Poster/Delegate Award
• Chairperson Opportunity – Eligible to chair conference sessions
• 25% Discount on Publication – For your research work, manuscripts, and articles

Accommodation Amenities:

Swimming Pool, Laundry Service, Air Conditioning, Free LAN Internet, 24-hour Room Service, Free Public Parking, Free Parking

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Add on Accommodation Options

Participants can select their preferred dates using the calendar during registration and choose from the following occupancy options for separate accommodations:

🛏️ Single Occupancy – £150

• Ideal for individual attendees who prefer privacy and a personal space.
• Includes accommodation for one guest in a private room.

🛏️🛏️ Double Occupancy – £300

• Recommended for participants traveling with a co-author, family member, or friend.
• Provides accommodation for two guests sharing the same room.

🛏️🛏️🛏️ Triple Occupancy – £450

• Suitable for attendees accompanied by two co-authors, family members, or friends.
• Accommodates three guests in a shared room.

✅ You are free to choose any dates and any occupancy type based on your travel plans and preferences.
🗓️ Flexible booking is available through the calendar interface during registration.
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🎓 Student Registration Fee (Student ID Required)

Students attending the conference are eligible for a discounted registration fee. To qualify, participants must provide a valid student ID card during registration.

• Student ID verification is mandatory for both registration and on-site entry.
• The ID must clearly show your full name, institution name, and validity date.
• Failure to present a valid student ID may result in cancellation of the student rate and require payment of the full registration fee.

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🔁 Refund and Cancellation Policy

Please note the following terms regarding cancellations and changes to your registration:

• Registration fees are strictly non-refundable.
  Once payment has been made, no refunds will be issued under any circumstances.
• If you are unable to attend in person, you have two alternative options:
1. Transfer your registration to the next edition of the conference.
2. Convert your participation to virtual (online) attendance for the current event.

🔄 All changes must be communicated to the organizing committee in advance of the event date.
📩 For assistance with transfers or virtual attendance, please contact the conference team at info-ucg@utilitarianconferences.com.